Cross-Sector Democracy Summit Planning Meeting #3 & #4

Agenda for our July 9th set of meetings - join us if you can

Thank you for your interest in building a more democratic, informed, and engaged society with us.

As we plan the Cross-Sector Democracy Summit 2025, we invite you to join a planning meeting to contribute your ideas and expertise.

Please note: The Wednesday evening meeting has moved to a new time due to a scheduling conflict.

✅ Register for a Morning Meeting (US time zones):
Register Here

✅ Or, register for an Evening Meeting (US time zones):
Register Here

If you missed our first two planning sessions, you can catch up here:
📌 Meeting 1 Recap
📌 Meeting 2 Recap

Your voice matters as we design a unique, cross-sector event focused on practical action, skill-building, and collaboration to strengthen democracy at every level.

Hope to see you soon!

Warmly,
Lucy Gray
Actionable Innovations Global

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Date: Tuesday, July 9, 2025
Time: (Insert confirmed time)
Location: Zoom (Registration Link)

Pre-Meeting Preparation for Participants

✅ Review recap posts if missed prior meetings
✅ Bring 1–2 name ideas if you have them
✅ Consider which committee you would like to join

Agenda

Welcome and Purpose (5 min)

• Quick recap of the vision: a practical, cross-sector democracy summit

Updates and Recap (5 min)

• Key takeaways from prior meetings (Meeting 1 & Meeting 2)

• Share progress on platform planning and potential partnerships

Decision Point #1: Conference Name (10 min)

• Present 2–3 name options for discussion and decision

• Record final choice for branding

Decision Point #2: Conference Date (10 min)

• Discuss timing options targeting January/February 2026

• Consider alignment with major events and accessibility for sectors

Establish Conference Committees (15 min)

• Present 3 streamlined committees:

  • Program Committee

  • Outreach & Partnerships Committee

  • Logistics & Platform Committee

• Brief explanation of each committee

• Invite participants to sign up

Next Steps & Assignments (10 min)

• Timeline planning for:

  • Drafting the Call for Proposals

  • Developing an outreach plan

  • Setting up the platform and registration

• Set the next planning meeting date

Open Discussion and Questions (10 min)

• Space for participant input, concerns, and resource sharing

Closing (5 min)

• Confirm who will send out follow-up notes and committee sign-up links

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